Information for multiple document types
- Use RoboBraille document converter to create accessible PDF documents or MP3 recordings.
- Accessibility checker for Word, Excel and PowerPoint: a built in tool that will identify accessibility issues in your documents.
- Accessibility cheatsheets: guidelines for creating accessible documents in multiple versions of MS Word, PowerPoint, and Excel; PDF; InDesign; and Acrobat
- Guide to Creating Accessible Electronic Materials: a resource from George Mason University with instructions for multiple document types.
- Use heading styles to separate sections of your documents. This helps screen readers navigate easily through the pages.
- Add alternative (Alt) text to all images, charts and graphs. For purely decorative images, use "" as the alternative text. This designation tells screen readers to skip over the image.
- Use link text that explains the link purpose and not "click here" or the entire URL string.
- Use true columns, true bullets and true numbering. Avoid using tabs and hard returns for space formatting.
- Avoid colored text. If using color, provide an alternate mode of conveying meaning such as patterns or shapes.
- MS Word Accessibility Checker or Google Docs Accessibility Checker: a built in tools that will identify accessibility issues in your documents.
- WebAIM Microsoft Word document recommendations
- Video: Eight Steps To Creating Accessible Microsoft Word Documents
- Start with an accessible Word document to create an accessible PDF document.
- Use the columns feature, not tables, for formatting blocks of text.
- If starting with a scanned image use OCR (optical character recognition) to retrofit accessibility.
Note: to perform OCR and other advanced tasks you will need a full version of Adobe Acrobat. UMass Amherst faculty and staff can obtain a free version for University owned computers. For more information and to download the software see the Adobe Campus Agreement.
- Video: Eight Essentials for Creating Accessible PDF Documents
- Create Accessible PDF's from multiple document types
- Recognize text in scanned documents using Adobe
- Recognize text in scanned documents using RoboBraille
- Video: Recognizing Text in Scanned PDF Documents
See Creating Accessible Presentations for information on PowerPoint documents.